Caritas Schweiz
Adligenswilerstrasse 15
6002 Luzern
Caritas Schweiz - Ukraine
x Lviv/Kiew
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Humanitarian Programme Coordinator (Ukrainian nationals only)
In response to the conflict in Ukraine, Caritas Switzerland established its Ukraine Crisis Response programme (UCR) in the first days after Russia’s invasion of Ukraine in February 2022. Caritas Switzerland is one of the leading Swiss NGOs in the field of poverty reduction in Switzerland and abroad. International Cooperation programmes focus on humanitarian aid, income generation, climate change and migration. Within the Ukraine Crisis Response, Caritas Switzerland works through local implementing partners, taking the localization of aid approach in its response, and focus on bringing technical value-add specifically in the fields of livelihoods, protection, shelter, WASH. 

Caritas Switzerland is planning to launch two new projects – together with our two national partners. The multisectoral and integrated projects, focus on providing comprehensive packages of support to conflict affected people in the East and South of the country. The sectoral focus of the project is shelter, protection, and MHPSS. The projects are built upon well-established partnerships, and successful previous project phases.


Caritas Switzerland is seeking a dynamic and experienced humanitarian programme coordinator. Reporting to the Head of Programme or Country Director, the primary objective of the programme coordinator will be to ensure successful delivery of the assigned portfolio of projects. This is achieved through support to, and monitoring of, project partners through all stages of the project cycle, ensuring overall quality – with the support of Caritas Switzerland technical team. Success in this role will require close and effective collaboration with our project partners.
Project Management 
  • Develop and oversees project’s operational plan, budget, and reports. Facilitate project management meetings or workshops
  • Manage the project budget, ensuring funds are allocated and spent efficiently in line with Caritas Switzerland and donor financial requirements
  • Oversee the development of project plans, schedules, and work plans, coordinating activities and participating in project activities/meetings to ensure project progression
  • Prepare detailed reports on project activities, outcomes, impact and best practices

Monitoring and Evaluation 
  • Monitor the project progress and ensure that the project remains within the agreed scope, budget and schedule
  • In close cooperation with the Programme Quality Advisor, evaluate the impact of the project and contribute to the development of new initiatives
  • Support the maintenance of project quality standards through the tracking of progress and the identification of any issues that may arise
  • Proactively Identify risks and mitigation strategies

Partner capacity development support 
  • Coordinate the provision of technical support, from Caritas Switzerland technical advisors, for project partners. This may include a process of identifying support needs, developing plans, and overseeing their delivery
  • Provide direct guidance and capacity development support – in line with project and partner priorities

New Project Development 
  • Contribute to, or lead, project design and proposal development processes – in line with Caritas Switzerland donor, partner priorities – based upon learnings from existing projects

  • Participate in relevant cluster meetings or other coordination or information mechanisms as necessary, feeding key information back to the programmes team
  • Ensure project files are up to date
Educational Background
  • A minimum of a bachelor’s degree in a relevant field 
  • Certification in Project Management is highly desired (PMP or PRINCE2) 

Professional experience 
  • At least seven years relevant experience – particularly in the areas of project and/or partnership management. Strong preference for experience in humanitarian programming within Ukraine
  • Proven track record of successfully managing large-scale projects in Ukraine funded by international donors/organisations
  • At least five years of experience working in (I)NGOs in Ukraine or abroad in humanitarian or development sector
  • Demonstrated experience in project proposal writing, planning, M&E, and implementation phases, with proven experience in managing funds from various donors
  • Experience and knowledge of effective financial and budgetary control and managing grants through coordination with local partners

Skills and Competencies 
  • Strong leadership and relationship management skills. Ability to adapt to and work effectively with diverse set of organisations and people
  • Excellent analytical, strategic thinking, and problem-solving skills to navigate complex project challenges 
  • Proficient in project planning, budget management, and monitoring and evaluation, ensuring project deliverables align with goals and objectives
  • Building and maintaining effective relationships, with their team, colleagues, members and external partners and supporters
  • Effective communication and stakeholder engagement skills to liaise with various partners, including international donors
  • Excellent experience facilitating and encouraging effective team communication and team working spirit, as well as writing project reports and status updates
  • Ability to plan and manage time, multi-task and delegate tasks
  • Able to work in unstable, rapidly changing and insecure environment

Contextual knowledge and vision 
  • Deep understanding and knowledge of the Ukrainian context, particularly dynamics affecting IDPs, returnees, and host communities
  •  Ability to adapt plans in rapidly changing environment and offer solutions

Language requirement 
  • Excellent written and spoken English
  • Excellent written and spoken Ukrainian

Your place of work will be Kyiv, Ukraine. Travel within Ukraine will be required, based on Caritas Switzerlandsecurity team advice and oversight. 

Anticipated start date: July 2024
Duration: 1 year with a possibility of extension – depending on funding.
Workload: 100%

How to apply

Caritas offers attractive working conditions and an open working atmosphere in an international field of activities. For the active development and implementation of the digital transformation, we count on employees with a digital and agile mindset who are keen to participate in processes of change. 

We look forward to receiving your application (Cover letter and CV) via the Caritas Switzerland Web Portal by 20 May 2024. Applications submitted via email will not be accepted. 

However, any questions related to this opportunity can be addressed to:

Caritas Switzerland, Adligenswilerstrasse 15, 6002 Lucerne